Admin after hours
Quotes, reports, job notes and paperwork keep following the owner home.
Workflow, systems & custom apps
Your business is leaking time.
We find where. Then we fix the workflow.
We help small businesses uncover wasted time across admin, quoting, paperwork, emails, handovers, disconnected apps, and knowledge stuck in people's heads.
Most businesses get used to the mess. The repeated data entry. The same questions. The jobs waiting on one person who knows how it works.
We find the friction, then propose the right fix: cleaner workflows, captured knowledge, automation, or a custom tool built around how your business actually works.
Less admin. Less rework. More time for the work that makes money.
20+ years in IT & workflow improvement
Prior work has cut repeated admin by up to 62%
Brisbane based
Built around how your business already works
The real cost
What is admin really costing you?
Even a couple of hours a week adds up fast.
2 hrs / week of adminBased on an 8-hour workday
hrs per year
0
full workdays
0.0
at $75/hr
$0
at $100/hr
$0
Adjust
That is 0.0 full workdays spent on admin that could often be shortened, simplified or partly removed with a better workflow. Even cutting it in half could give back more than 0.0 workdays a year.
Cut the admin. Simplify the handover. Win back the week.
Check your own time leakWhen admin becomes simple enough to explain, delegate or automate, the time saving compounds. You are not just saving a few hours — you are making the work easier to hand over, train and repeat.
If enough time is saved and the remaining admin is made simple enough, some businesses may be able to hand the leftover work to a part-timer instead of keeping it trapped with the owner.
These figures are examples only. Actual savings depend on the business, workflow and implementation.
The friction map
Where time leaks happen
The work usually gets done. The problem is how many manual steps it takes to get there.
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Real examples
What we can build or improve
Every business works differently. The point is not to force one system onto everyone. The point is to find the time leak and build the right fix.
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Have a process like one of these?
Start with an Efficiency Call. We look at how your business works now and where the time leak really is.
Services
How we fix the leak
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Knowledge bots
One person knowing how everything works is not a system.It is a bottleneck.
Question in
A staff member asks how to action something.
Company knowledge checked
The bot searches your procedures, templates and approved business knowledge.
Next step out
Returns the process, the right template and any info still to gather.
Looking for Bibby Bots apps?
Explore practical workflow tools like CheckMate, Crew365 and Nibblo, or discuss a custom workflow app.
Time Leak Check
Check your admin time leak
A few hours of admin each week can turn into weeks of lost time across a year. Use this quick check to estimate the size of the leak.
1
How many hours a week are lost to admin, rework or chasing information?
2
What is that time roughly worth?
3
Where does the time disappear?
Estimated admin leak
hours/week
2
hours/year
104
workdays/year
13.0
per year
$7,800
Even saving 25% could return:
26
hours/year
3.3
workdays/year
$1,950
per year
Your Time Leak Score
Low
Likely first place to look
Pick where the time disappears above
This is a simple estimate to guide the first conversation, not a formal audit.
Cut the admin. Simplify the handover. Win back the week.
When admin becomes simple enough to explain, delegate or automate, the time saving compounds. You are not just saving a few hours — you are making the work easier to hand over, train and repeat.
These figures are examples only. Actual savings depend on the business, workflow and implementation.
Prefer a chat first? Call or text Jimmy on 0413 397 229.
Or email bibbybots.ai@gmail.com